OFB eProcurement Vendor Handout
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1 of 5 In line with the emerging global best practices in the procurement space, OFB has adopted e-procurement to automate the tendering system which will be live from 1st September, 2010 and all tenders above Rs. 10 Lakhs will be invited online through OFB e-procurement application. Readiness to Use: In order to actively start using OFB e-procurement application, the following is needed: by OFB, password reset etc) will be sent on the email. with the name of the digital certificate holder. How to get started 1) Vendor Enrolment a) Registered Vendor (1) Email will be sent to all existing & registered MM vendors with the link to OFB e-procurement application and PPC vendor code (2) Go to on the vendor enrolment link and proceed to the (3) Vendor need to select ‘ which vendor is registered with (if you are a vendor to more than one factory, you can select any ONE of them for the enrolment process) (4) Click on the Terms and Conditions (5) Click the (6) Basic Company details will come pre-filled but you have to fill in the rest of the details such as CEO/ Proprietor, Marketing & Sales representative, etc OFB eProcurement Vendor Handout Page (7) Please note that the details filled in the ‘ communication (8) Enter a ID which will be used as your e-procurement ID (Login Id to login into OFB eprocurement Application) (9) Check availability of this ID. In case this ID is not available you will have to create another one and repeat the step till you get an available ID (10) Click on ‘ on the page after registering the certificate. (11) (12) In case you want to abort the enrolment, click on the ‘ Enrolment Instruction’ (13) Enter the category of materials you deal in and the minor category from the drop down menu. This is a mandatory field. (14) If for the selected factory, you deal in more than one category of materials, you can add more by clicking on the ‘ (15) Click on the ‘ (16) Click on the ‘ details and if you want to make changes click on “ (17) Enter verification code below and click on the ‘ (18) You will get an Acknowledgement that you can take a print out of. (19) New Vendors (20) Go to on the vendor enrolment link and proceed to the (21) Vendor need to select ‘ Conditions. Tick the box if you agree to the Terms and Conditions. (22) Click the (23) Fill Company Information required in the form like company name, registered address, CEO/ Proprietor, Marketing & Sales representative, etc (24) Please note that the details filled in the ‘ communication (25) Enter a ID which will be used as your e-procurement ID (Login Id to login into OFB eprocurement Application) (26) Check availability of this ID. In case this ID is not available you will have to create another one and repeat the step till you get an available ID OFB eProcurement Vendor Handout Page (27) Click on ‘ on the page after registering the certificate. (28) (29) In case you want to abort the enrolment, click on the ‘ Enrolment Instruction’ (30) Enter the category of materials you deal in and the minor category from the drop down menu. This is a mandatory field. (31) If for the selected factory, you deal in more than one category of materials, you can add more by clicking on the ‘ (32) Click on the ‘ (33) Click on the ‘ details and if you want to make changes click on “ (34) Enter verification code below and click on the ‘ (35) You will get an Acknowledgement that you can take a print out of. b) Activate Login i) After submitting enrolment form, the details will be forwarded to OFB factory for enrolment approval. ii) As a enrolment confirmation, you will receive an email along with a link to activate your login. iii) Click on the link provided in the email. Enter e-procurement Id (login id) created at the time for enrolment process and submit for verification. iv) You have to change your login password. v) To login, Go to click on ‘ vi) Enter ‘ vii) A ‘ to proceed viii) You will be taken to your workplace where you can select from a number of activities on the navigation column on your left hand side – such as update your information, participate in tenders, view past Transaction history etc. 2) Working on OFB e-procurement Application a) Update Information (1) After logging in, you can update your information in the ‘ Sections OFB eProcurement Vendor Handout Page (2) You can add more factories to your list (in Area of Business) (3) You can further add more major and minor item categories b) Bid Submission (1) In published NITs’ (2) vendors will be allowed to participate. This will be visible in ‘ Opportunities’ (3) For Limited Tender, you can also decline the tender participation which reason in case you doesn’t want to participate (4) In case of an Open Tender, on clicking on the tender you want to participate in you will be able to view the NIT and all the tender details including the list of items (5) To submit the Tender Fee, click on the ‘ (6) The fee details will appear in a table below – click on the icon in the ‘ submit the details (7) Once the ‘ (8) Only on submission of fees, a new tab – ‘ (9) (10) Click on the ‘ applicable for optional items not for mandatory item) (11) Click on the ‘ (12) Fill the EMD details and other required information. Currently Tender Fees and EMD will be submitted offline only the details will be entered during bid submission but after implementing online payment integration, you can also pay it online. (13) Click on the ‘ Forms, Terms and conditions etc.) (14) Click on ‘ button to enter the Price bid. (15) After filling the price bid and taxes, click on (16) Upload the annexure required by OFB as part of technical and price bid. (If any). (17) Click on tender. If you want to modify tender details, click on “ OFB eProcurement Vendor Handout Page (18) Click on ‘ submitted tender. (19) Workplace. (20) under (21) ‘ (22) (23) c) Others i) ii) under
VENDOR’S GUIDE TO OFB EPROCUREMENT APPLICATION
